POSITION:
Administrative Asst. to the V.P. of Academic Affairs                                                         

GENERAL DESCRIPTION:

Carl Albert State College has an opening for an Administrative Asst to the V.P. of Academic Affairs. This is a full-time position on the Poteau campus.

  Responsibilities will include (but are not limited to):

• Provide daily support to the VPAA, including managing calendars, communications, and materials preparation.
• Coordinate meetings, academic events, and faculty development sessions.
• Prepare purchase orders, travel requests, and other official administrative documents.
• Serve as a liaison between Academic Affairs and academic divisions, faculty, and departments.
• Prepare, format, and distribute correspondence, reports, meeting agendas, and minutes.
• Maintain records for accreditation, curriculum changes, course scheduling, and academic policies.
• Track deadlines related to program reviews, compliance, and institutional reporting.
• Assist in planning and implementing special projects tied to strategic initiatives.
• Ensure confidentiality in all communications and document handling.
• Provide professional customer service to students, faculty, staff, and visitors.

QUALIFICATIONS:

Associates Degree required, Bachelor’s Degree preferred. Two years of administrative or office experience.  Excellent telephone skills and pleasant telephone voice; familiar with MS Office products, Google Workspace.  High level of discretion, professionalism and attention to detail. Previous experience in Higher Education preferred.

APPLICATION DEADLINE:

Open until filled

SALARY:
$ 25,000 – Associates Degree; $ 33,000 Bachelor’s Degree.  Full Benefit Package and a generous paid Leave package are included.

APPLICATION PROCEDURE:
To be considered for this position, please submit an updated CASC application (available at:  https://carlalbert.edu/about-casc/job-openings/), letter of application, and updated resumeˊ, 3 Letters of Recommendation and copies of transcripts.  Application packet may be submitted by mail to: 

Carl Albert State College        OR       email:  employment@carlalbert.edu

Human Resources                              Fax:  918-647-1359

1507 S. McKenna

Poteau, OK 74953

Graduate Assistant – Marketing and Communications Location: Carl Albert State College / Northeastern State University, Tahlequah, OK Position Type: 2-Year Graduate Assistantship Start Date: August 2025 Carl Albert State College, in collaboration with Northeastern State University, is seeking qualified candidates for a Graduate Assistant position within the Office of Marketing and Communications. This is a two-year appointment designed for individuals pursuing graduate studies at NSU while gaining hands-on experience in various aspects of marketing, communications, and brand management at Carl Albert State College. Responsibilities: The Graduate Assistant will support the Director of Marketing and Communications in a variety of areas, including but not limited to:  Assisting with day-to-day social media management, including scheduling, posting, and engaging with audiences across platforms.  Assisting with the creation of digital and print content, including graphic design and copywriting.  Assisting with the management and promotion of Athletics social media accounts and content.  Assisting with the organization and maintenance of digital assets, including photos, videos, and brand files.  Assisting with basic administrative tasks, such as coordinating requests, maintaining calendars, and supporting project workflows.  Assisting with gathering data and preparing analytics reports to evaluate the performance of marketing and social media efforts.  Assisting with the implementation of WCAG (Web Content Accessibility Guidelines) processes to help ensure accessible and compliant digital communications.  Performing other duties as assigned by the Director of Marketing and Communications. Compensation: (20-hour work week)  Full tuition waiver for graduate studies at Northeastern State University  Semester stipend ($3,000.00 per semester)  On-campus room and board at Carl Albert State College (Housing availability is limited; family and married housing is unavailable. Couples accepted into the GA program may share accommodations.) Qualifications:  Bachelor’s Degree (required)  Admission into a graduate program at Northeastern State University by August 2025
 Basic knowledge of social media platforms and trends  Familiarity with graphic design software (Adobe Creative Suite or Canva preferred)  Strong organizational, interpersonal, and communication skills  Attention to detail and a willingness to learn new tools and processes  Willingness to work flexible hours, including evenings and weekends as needed Interested applicants should prepare a résumé, cover letter, and list of references and submit them to employment@carlalbert.edu. Additional application instructions will be provided upon request or during the NSU graduate program admission process. Candidates can also work remotely.

Graduate Assistant – Student Life
Location: Carl Albert State College/Northeastern State University, Tahlequah, OK
Position Type: 2-Year Graduate Assistantship
Start Date: August 2025

Carl Albert State College, in collaboration with Northeastern State University, is seeking qualified candidates for a Graduate Assistant position within the Office of Student Life. This is a two-year appointment designed for individuals pursuing graduate studies at NSU while gaining hands-on experience in all aspects of Student Life at Carl Albert State College.

Responsibilities:

The Graduate Assistant will support the Vice President of Student Life as well as the Housing and Student Activities coordinators in a variety of areas, including but not limited to:

• Providing administrative support to the Student Life office, including daily operations, office management, and communication. 
• Gather data and evaluate the effectiveness of student life programs and services.
• Assisting with the planning, executing, and promoting of Student Life events and activities.
• Assist with Residential Housing programs and needs.
• Performing other duties as assigned by the Vice President of Student Life and/or Housing and Student Activities coordinators.

Compensation: (20-hour work week)

• Full tuition waiver for graduate studies at Northeastern State University
• Semester stipend ($3,000.00 per semester)
• On-campus room and board at Carl Albert State College (Housing availability is limited; family and married housing is unavailable. Couples accepted into the GA program may share accommodations.)

Qualifications:

• Bachelor’s Degree (required)
• Admission into a graduate program at Northeastern State University by August 2025
• Strong organizational, interpersonal, and communication skills
• Willingness to work flexible hours, including evenings and weekends

Interested applicants should prepare a résumé, cover letter, and list of references at employment@carlalbert.edu. Additional application instructions will be provided upon request or during the NSU graduate program admission process.

Graduate Assistant – Enrollment Management: Recruitment, Admissions, and Advisement

Location: Carl Albert State College / Northeastern State University
Position Type: 2-Year Graduate Assistantship
Start Date: August 2025

About the Role

Carl Albert State College, in partnership with Northeastern State University (NSU), is seeking a dynamic and motivated individual for a Graduate Assistant position within the Enrollment Management Department. This role offers a unique opportunity to gain hands-on experience in student recruitment and admissions processes while pursuing graduate studies at NSU.

Key Responsibilities

• Assist in planning and executing on-campus and virtual recruitment events, including campus tours, open houses, and information sessions.
  
  
• Collaborate with the recruitment team to develop and implement outreach strategies targeting prospective students.
  
  
• Engage with high school counselors, community organizations, and prospective students to promote CASC programs and opportunities.
  
  
• Support the admissions process by reviewing applications, communicating with applicants, and maintaining accurate records.
  
  
• Assist with academic advisement by helping prospective and newly admitted students understand degree requirements, register for classes, and develop academic plans in coordination with professional advisors and faculty.
  
  
• Provide exceptional customer service to prospective students and their families, addressing inquiries and providing guidance throughout the admissions process.                                  
• Analyze recruitment, enrollment, and retention data to inform strategic decision-making, identify trends, and support targeted outreach initiatives.
  
  
• Perform other duties as assigned by the Director of Recruitment to support departmental goals.

Qualifications

• Bachelor’s Degree (required).
  
  
• Admission into a graduate program at Northeastern State University by August 2025.
  
  
• Strong organizational, interpersonal, and communication skills.
  
  
• Proficiency in Microsoft Office Suite and familiarity with customer relationship management (CRM) systems.
  
  
• Ability to work flexible hours, including evenings and weekends, as needed.
  
  
• Passion for higher education and commitment to promoting student success.
  

Compensation & Benefits

• Full tuition waiver for graduate studies at Northeastern State University.
  
  
• Semester stipend of $3,000.
  
  
• On-campus room and board at Carl Albert State College (Note: Housing availability is limited; family and married housing is not available. Couples accepted into the GA program may share accommodations.)
  
  
• Professional development opportunities and mentorship within the Recruitment and Admissions Department.

Graduate Assistant – Wrestling Program
Location: Carl Albert State College/Northeastern State University, Tahlequah, OK
Position Type: 2-Year Graduate Assistantship
Start Date: August 2025

Carl Albert State college in collaboration with Northeastern State University is seeking qualified candidates for a Graduate Assistant position within the Wrestling Program. This is a two-year appointment designed for individuals pursuing graduate studies at NSU while gaining hands-on experience in all aspects of a collegiate athletic program at Carl Albert State College.

Responsibilities:

The Graduate Assistant will support the Head Coach and athletic department staff in a variety of areas, including but not limited to:

• Assisting with daily operations of the wrestling program
• Organizing and conducting team and individual practices
• Participating in recruiting efforts, including evaluation and communication with prospective student-athletes
• Supporting marketing and social media initiatives
• Assisting with the planning and execution of summer wrestling camps and clinics
• Monitoring the academic progress of student-athletes
• Game day preparation and management
• Performing other duties as assigned by the Head Coach and/or Director of Athletics
• Maintaining compliance with NJCAA and institutional policies and procedures

Compensation: ( 20 hour work week)

• Full tuition waiver for graduate studies at Northeastern State University
• Semester stipend ($3,000.00 per semester)
• On-campus room and board at Carl Albert State College (Housing availability is limited; family and married housing is not available. Couples accepted into the GA program may share accommodations.)

Qualifications:

• Bachelor’s Degree (required)
• Admission into a graduate program at Northeastern State University by August 2025
• Collegiate wrestling experience required
• Strong organizational, interpersonal, and communication skills
• Willingness to work flexible hours, including evenings and weekends
• Passion for coaching, mentoring student-athletes, and contributing to the growth of the program

Interested applicants should prepare a résumé, cover letter, and list of references at employment@carlalbert.edu. Additional application instructions will be provided upon request or during the NSU graduate program admission process.

Graduate Assistant – Student Athlete Success Coordinator
Location: Carl Albert State College/Northeastern State University, Tahlequah, OK
Position Type: 2-Year Graduate Assistantship
Start Date: August 2025

Carl Albert State college in collaboration with Northeastern State University is seeking qualified candidates for a Graduate Assistant position within the Athletic Program. This is a two-year appointment designed for individuals pursuing graduate studies at NSU while gaining hands-on experience in all aspects of a collegiate athletic program at Carl Albert State College.

Responsibilities:

The Graduate Assistant will support the athletic department staff in a variety of areas, including but not limited to:

• Conduct classroom attendance checks and track academic engagement
• Maintain updated academic progress reports
• Monitor retention alerts in coordination with faculty.
• Manage and enforce study hall attendance, setting schedules based on academic needs
• Arrange tutoring and academic support services
• Performing other duties as assigned by Director of Athletics
• Maintaining compliance with NJCAA and institutional policies and procedures

Compensation: (20 hour work week)

• Full tuition waiver for graduate studies at Northeastern State University
• Semester stipend ($3,000.00 per semester)
• On-campus room and board at Carl Albert State College (Housing availability is limited; family and married housing is not available. Couples accepted into the GA program may share accommodations.)

Qualifications:

• Bachelor’s Degree (required)
• Admission into a graduate program at Northeastern State University by August 2025
• Strong organizational, interpersonal, and communication skills
• Willingness to work flexible hours, including evenings and weekends

Interested applicants should prepare a résumé, cover letter, and list of references at employment@carlalbert.edu. Additional application instructions will be provided upon request or during the NSU graduate program admission process.

Graduate Assistant – Athletic Administrative Assistant
Location: Carl Albert State College/Northeastern State University, Tahlequah, OK
Position Type: 2-Year Graduate Assistantship
Start Date: August 2025

Carl Albert State college in collaboration with Northeastern State University is seeking qualified candidates for a Graduate Assistant position within the Athletic Program. This is a two-year appointment designed for individuals pursuing graduate studies at NSU while gaining hands-on experience in all aspects of a collegiate athletic program at Carl Albert State College.

Responsibilities:

The Graduate Assistant will support the athletic department staff in a variety of areas, including but not limited to:

• Coordinate and manage game day operations, including event setup, staff coordination,

gate money, and post-event breakdown

• Support marketing and social media initiatives
• Assist with fundraising initiatives and donor engagement efforts
• Support the recruitment process for prospective student athletes
• Performing other duties as assigned by Director of Athletics
• Maintaining compliance with NJCAA and institutional policies and procedures

Compensation: (20 hour work week)

• Full tuition waiver for graduate studies at Northeastern State University
• Semester stipend ($3,000.00 per semester)
• On-campus room and board at Carl Albert State College (Housing availability is limited; family and married housing is not available. Couples accepted into the GA program may share accommodations.)

Qualifications:

• Bachelor’s Degree (required)
• Admission into a graduate program at Northeastern State University by August 2025
• Strong organizational, interpersonal, and communication skills
• Willingness to work flexible hours, including evenings and weekends

Interested applicants should prepare a résumé, cover letter, and list of references at employment@carlalbert.edu. Additional application instructions will be provided upon request or during the NSU graduate program admission process.